SB 272 - The California Public Records Act Inventory
The California Public Records Act (PRA) Inventory
SB 272 was signed into law by Governor Brown on October 11, 2015. This law requires local agencies to publish a list of "enterprise" systems on their websites. These are systems that contain information collected about the public and serve as original sources of data within an agency.Certain systems are exempt from disclosure, including:
Emergency services systems
Information technology security
Building access
Mechanical controls
Below is the County's list of enterprise systems. This catalog will be reviewed and updated on an annual basis:
ADDRESS:
County of Kings
1400 W Lacey Blvd
Hanford, CA 93230
PHONE:
559-852-3211
Enterprise System Catalog:
Last updated December 2020
VENDOR AND PRODUCT:
AccuSQL
SYSTEM PURPOSE:
Service Delivery Tracking
CATEGORIES/TYPES OF DATA
Name, DOB, Contact Info, Demographics, Services received
DEPT./PRIMARY CUSTODIAN:
First 5
FREQUENCY OF COLLECTION:
As Needed
FREQUENCY OF UPDATE:
As Needed
VENDOR AND PRODUCT:
MIP, Accounting System
SYSTEM PURPOSE:
Financial. Payroll. Purchasing
CATEGORIES/TYPES OF DATA
Financial
DEPT./PRIMARY CUSTODIAN:
JTO
FREQUENCY OF COLLECTION:
As Needed
FREQUENCY OF UPDATE:
As Needed
VENDOR AND PRODUCT:
ESRI, ArcGIS
SYSTEM PURPOSE:
Financial, Payroll, Purchasing
CATEGORIES/TYPES OF DATA:
Addresses, Images, Businesses. Land Records, Planning & Environmental Data
DEPT./PRIMARY CUSTODIAN:
Public Works
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
County of Kings, Billable Units
SYSTEM PURPOSE:
Collects information on Storage Area Networks space utilization by Dept.
CATEGORIES/TYPES OF DATA:
meta data on data storage size
DEPT./PRIMARY CUSTODIAN:
IT Department
FREQUENCY OF COLLECTION:
Every month
FREQUENCY OF UPDATE:
Every month
VENDOR AND PRODUCT:
Bizflow, BPM
SYSTEM PURPOSE:
Business Process Management, streamline, automate, and fills forms
CATEGORIES/TYPES OF DATA:
property and parcel information
DEPT./PRIMARY CUSTODIAN:
Assessors Department
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
Microsoft, Excel
SYSTEM PURPOSE:
CCW permits
CATEGORIES/TYPES OF DATA:
CCW permits
DEPT./PRIMARY CUSTODIAN:
Sheriff
FREQUENCY OF COLLECTION:
Every day
FREQUENCY OF UPDATE:
Every day
Alternative name:
Gang task force tracking system
SYSTEM PURPOSE:
Track Narcotics, Gangs, Terrorism and any events associated with illegal
activity.
CATEGORIES/TYPES OF DATA:
Names, addresses, rap sheets
DEPT./PRIMARY CUSTODIAN:
Gang/Narcotics Task Force
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
BounceBack, Ink, Check Reconciliation
SYSTEM PURPOSE:
Tracks bad checks
CATEGORIES/TYPES OF DATA:
names, addresses, check information
DEPT./PRIMARY CUSTODIAN:
District Attorney
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
Data Information Management Systems, LLC (DIMS), DIMS
SYSTEM PURPOSE:
Elections, voter registration
CATEGORIES/TYPES OF DATA:
Names, addresses, voter registration information
DEPT./PRIMARY CUSTODIAN:
Elections Department
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
Dominion, Voter Registration Tally
SYSTEM PURPOSE:
Tallying votes during election process
CATEGORIES/TYPES OF DATA:
vote counts, tally, per jurisdiction
DEPT./PRIMARY CUSTODIAN:
Elections Department
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
Westbrook, Inc, Fortis
SYSTEM PURPOSE:
Scanning and archival of multi department documentation
CATEGORIES/TYPES OF DATA:
document archives , storage
DEPT./PRIMARY CUSTODIAN:
All Departments
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
Docuware Corporation, Docuware
SYSTEM PURPOSE:
Scanning and archival of multi department documentation
CATEGORIES/TYPES OF DATA:
document archives , storage
DEPT./PRIMARY CUSTODIAN:
All Departments
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
County of Kings - custom app, Scale House
SYSTEM PURPOSE:
Scale software to weigh incoming vehicles for County Disposal site
CATEGORIES/TYPES OF DATA:
vehicle weight, tare measurements
DEPT./PRIMARY CUSTODIAN:
Kings Waste and recycling Authority
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
County of Kings - custom app, Permits
SYSTEM PURPOSE:
Tracking planning and construction site permits
CATEGORIES/TYPES OF DATA:
Names, addresses, contact information, permit types and fees.
DEPT./PRIMARY CUSTODIAN:
Planning and Community Development Department
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
SunGard, eFinancePlus
SYSTEM PURPOSE:
Accounting, billing, purchase order tracking, invoicing, payables
CATEGORIES/TYPES OF DATA:
Accounting, names, address, vendor information, payables and receivables
DEPT./PRIMARY CUSTODIAN:
Finance Department
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
TimeClock Plus, Time Clock Plus
SYSTEM PURPOSE:
Tracking employee time
CATEGORIES/TYPES OF DATA:
Time record, employee names
DEPT./PRIMARY CUSTODIAN:
Behavioral Health and Child Support Service Department
FREQUENCY OF COLLECTION:
Every day
FREQUENCY OF UPDATE:
Every day
VENDOR AND PRODUCT:
Kaizon, Training manager and Asset management
SYSTEM PURPOSE:
inventory of internal systems, printers, copiers etc and tracking of employee training.
CATEGORIES/TYPES OF DATA:
serial numbers, model and warranty information
DEPT./PRIMARY CUSTODIAN:
Human Services Agency and Health Department
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
NeoGov, Job and Employment Applications System
SYSTEM PURPOSE:
Publish Job openings
CATEGORIES/TYPES OF DATA:
Job applications, job descriptions, salary and benefit information
Import call detail records, usage, charges and plan data for company mobile devices
CATEGORIES/TYPES OF DATA:
call records, usage, charges
DEPT./PRIMARY CUSTODIAN:
Human Services Agency Department
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
VENDOR AND PRODUCT:
IC Solutions Advanced Technology, VizVox
SYSTEM PURPOSE:
Inmate video visitation portal
CATEGORIES/TYPES OF DATA:
Video, audio
DEPT./PRIMARY CUSTODIAN:
Sheriff
FREQUENCY OF COLLECTION:
On demand (automated)
FREQUENCY OF UPDATE:
On demand (automated)
VENDOR AND PRODUCT:
Safety Vision, Safety Trax
SYSTEM PURPOSE:
Public transportation onboard video recording system
CATEGORIES/TYPES OF DATA:
video recording
DEPT./PRIMARY CUSTODIAN:
KART Department
FREQUENCY OF COLLECTION:
On demand (automated)
FREQUENCY OF UPDATE:
On demand (automated)
VENDOR AND PRODUCT:
Sirron Software Corporation, Search Warrant
SYSTEM PURPOSE:
System assists in the production of valid search warrants.
CATEGORIES/TYPES OF DATA:
Search Warrants
DEPT./PRIMARY CUSTODIAN:
Sheriff
FREQUENCY OF COLLECTION:
As needed
FREQUENCY OF UPDATE:
As needed
*Please note that this is only a list of enterprise systems used by the County. The information contained in these systems do not necessarily contain information that is open to the public pursuant to Government Code 6250 (California Public Records Act).
